Forest Park/Fort Gillem Local Redevelopment Authority

Board of Directors Meeting

September 23, 2009

Minutes

A regular meeting of the Forest Park/Fort Gillem Local Redevelopment Authority was held on Wednesday, September 23, 2009, at the Forest Park City Hall, 745 Forest Parkway, Forest Park, GA 30297.

Board Members: Sparkle Adams; Cynthia Easley for Mike Beatty; Corine Deyton; Gail Hambrick; Donald Judson; Linda Lord; Maudie McCord; John Parker; and John Westervelt.

Staff, Legal Counsel and Others: Fred Bryant, Executive Director; Herb Wolverton . Base Transition Coordinator; Joe Harris, City Attorney; Steve Labovitz, McKenna Long; Frank Barton, OEA; Forrest Robinson, Weeks Robinson; Lisa Keeling, Army BRAC Office; Joe Plunkett, Hurt Norton.

John Westervelt called the meeting to order at 6:00 p.m. It was determined that a quorum was present. The following matters were addressed:

Approval of Minutes: Sparkle Adams made a motion to approve the minutes of the August 26 and September 16, 2009 meetings, seconded by Linda Lord. The Board voted unanimously to approve the minutes.

Chairman’s Announcements and Comments:

John Westervelt welcomed everyone to the meeting.

Executive Director’s Update:

None.

Old Business:

Herb Smetheram has provided a good draft of the EDC Application to the LRA staff and attorney and the Forest Park Development Partners, LLC. The intent is to complete edits and have a product for LRA Board review, comment, and approval one week prior to the regular meeting in October.

Fred completed his review of the Matrix Design request for a change order to the original contract to cover $16,500 in additional travel expenses, meeting prep, and production of documents and reports. The original contract called for five meetings, including a kick-off, workshop, and three with the LRA staff and Board. Those meetings occurred on January 1, 2009, April 16, 2009, April 22, 2009, May 27, 2009, and June 30, 2009, respectively. The Matrix Team requested a tour of Fort Gillem which took place on March 5, 2009. The Team also presented to the Board the Final Business Plan on August 26, 2009. The Business Plan was originally due on April 10, 2009, but extensions were agreed to by both the Matrix Team and LRA because of additional information and analysis needed to complete the project. No change order was sought during the course of the project. The request was presented around the time the final Business Plan was completed. The OEA grant covering this project has been closed and there was not funding available to support a change order. LRA staff, subject to review by the City Attorney, recommends the LRA Board not approve a change order. The two additional meetings were either at the request of Matrix Team, or necessary to present the final deliverable to the LRA Board. These were within the scope of the original not to exceed contract price.

New Business:

Fred and Joe Harris provided a copy of the proposed Forest Park/Fort Gillem Implementation Local Redevelopment Authority (ILRA) Ordinance to the Board for review and consideration. The ordinance details the redevelopment powers and authority that have been granted to the Governing Body of the City of Forest Park and outlines the composition of the Board (same as the current planning LRA) and its power to hire staff and others necessary to complete its planning and redevelopment work. The ILRA must be in place and recognized by DOD OEA prior to submitting an EDC Application to the Army. Sparkle Adams made a motion to recommend that Mayor and City Council approve this ordinance at its next regular meeting, seconded by Don Judson. The Board

voted unanimously to approve the motion.

OEA will conduct a 2009 Defense Community Conference in Orlando, Florida from 2-5 November 2009. The LRA may send up to four members at OEA expense. Interested Board members should contact Fred by October 1, 2009.

John Parker made a motion to enter Executive Session for the purpose of discussing the oral interviews and additional information presented by the Pond, EDAW and Benham teams (land acquisition and contracts), seconded by Corine Deyton and approved unanimously. The Board entered Executive Session at 6:24 PM.

The Board held deliberations, and at 7:05 PM, Linda Lord made a motion to enter Open Session, seconded by Maudie McCord and approve unanimously. John Parker made a motion to authorize the LRA staff (John Parker, Fred Bryant and Joe Harris) to negotiate with the EDAW team to refine the scope of work, deliverables and contract price for the Fort Gillem Overlay Zoning District project, seconded by Gail Hambrick. The LRA staff will return to the LRA Board at or before the next regular meeting to make its recommendation. The Board voted unanimously to approve the motion.

The next regular meeting will be October 28, 2009, at 6:00 PM.

Open Discussion:

None.

Adjournment:

A motion was made by Linda Lord to adjourn the meeting. The motion was seconded by Gail Hambrick. The meeting was adjourned at 7:08 p.m.

Recorded By:

Fred Bryant, Forest Park/Fort Gillem LRA

Executive Director

Approved:

October 28, 2009

Fred E. Bryant

Executive Director